Gym equipment maintenance software
Maintenance software built for fitness equipment — not adapted to it.
Fitness Asset Manager (FAM) is cloud-based equipment maintenance and asset management software for gyms, health clubs, university recreation centers, hotels, and corporate fitness centers, made by Fitness Assets. It keeps one record of every machine, any brand and any age, and tracks preventive maintenance, work orders, repairs, downtime, and costs across every location you run.
What gym equipment maintenance software does
A gym runs dozens — often hundreds — of machines that wear out on their own schedules. Most facilities track them with a mix of spreadsheets, paper logs on a clipboard, and phone calls to whoever fixed the treadmill last time. That works until a machine is down for three weeks and nobody can say when it was last serviced.
Gym equipment maintenance software is a CMMS (computerized maintenance management system) designed around fitness facilities. Fitness Asset Manager replaces the spreadsheets and clipboards with a single system of record that the whole team works from.
- →An equipment register for every machine at every location
- →Automated preventive maintenance schedules and reminders
- →Work orders and service requests, tracked to completion
- →Repair documentation with parts, costs, photos, and timestamps
- →Downtime, cost, and replacement-planning reports
Every machine on file — any brand, any age.
Each piece of equipment is recorded with its manufacturer, model, serial number, and location, and carries its complete service history from the day it's added. FAM isn't tied to any equipment brand, so a facility with three cardio manufacturers and a decade of strength equipment keeps all of it in one place.
It's not only cardio and strength. Facilities also track pools, HVAC, and vehicles in the same system.
- →Filter by facility, manufacturer, or model
- →Complete history per piece of equipment
- →Free onboarding and import of your existing equipment list
Every repair documented, down to the part.
When something breaks, staff open a service request and FAM tracks it through to resolution. Each work order captures the equipment summary with serial number and location, the assigned service provider, parts, costs, photos, and timestamped notes and status changes.
That record does two jobs. It shows you which machines keep failing and what they cost you, and if a member is ever injured on a piece of equipment, it's the documented maintenance history your insurer and attorneys will ask for.
- →Color-coded overdue tasks at a glance
- →Service provider tracking and task assignments
- →Photo documentation of repairs
Know what every machine actually costs you.
Because every repair and part is logged against the machine it belongs to, FAM shows the real lifetime cost of each piece of equipment, where downtime is concentrated, and which brands and models hold up in your facilities.
That turns replacement planning from a guess into a budget line you can defend — and gives you a fact-based answer the next time you're choosing which equipment to buy.
- →Equipment cost and downtime trends
- →Replacement planning across all locations
- →Export any list or report to Excel or PDF
Fitness Asset Manager vs. a general-purpose CMMS
General-purpose CMMS tools are capable, but they're built to serve factories, fleets, and property managers at the same time. Here is how a fitness-specific system differs. Features and pricing vary by vendor.
| General-purpose CMMS | Fitness Asset Manager | |
|---|---|---|
| Built for | Any industry — manufacturing, fleets, property | Fitness facilities and the equipment in them |
| Getting started | You typically configure asset types, fields, and workflows yourself | Set up around fitness equipment; we onboard and import your equipment list for free |
| Pricing model | Often priced per user, so adding staff adds cost | Per location, with unlimited users and unlimited equipment |
| Outside service techs | Depends on the product and plan | Service providers can work the tickets for the facilities they service |
| Industry focus | Generalist | More than 20 years focused on the fitness industry |
Frequently asked questions
- What is gym equipment maintenance software?
- Gym equipment maintenance software is a system for tracking every machine in a fitness facility, scheduling its preventive maintenance, managing repair work orders, and recording service history and costs. Fitness Asset Manager (FAM), from Fitness Assets, is software built specifically for this.
- Is Fitness Asset Manager a CMMS?
- Yes. FAM is a computerized maintenance management system (CMMS) and asset management tool designed for fitness facilities — gyms, health clubs, university recreation centers, hotels, and corporate fitness centers — rather than a general-purpose CMMS adapted to them.
- What equipment can FAM track?
- Any equipment, from any manufacturer and of any age: treadmills, ellipticals, bikes, and other cardio; selectorized and plate-loaded strength equipment; plus pools, HVAC, and vehicles.
- How much does Fitness Asset Manager cost?
- FAM is priced per location. Each location includes unlimited users and unlimited equipment, with no per-user fees, and onboarding and data import are free. Contact sales@fitnessassets.com or call 1-866-344-3870 for a quote.
- Can we import our existing equipment spreadsheet?
- Yes. Onboarding and data import are included free, so your existing equipment list doesn't have to be re-typed.
- Does FAM work on a phone?
- FAM is 100% cloud-based and runs in a web browser, so staff and service technicians can open, document, and close work orders from a desktop or a phone.